Documentation Guidelines

What Constitutes Appropriate Documentation of a Disability?


All documentation must be typed and on official letter head, no exceptions. An IEP may not be sufficient documentation and a 504 plan is not accepted as appropriate documentation.

For an audio/video presentation of these guidelines, click here.

To see specific documentation guidelines for National and State exams, click here.

Attention-Deficit Hyperactivity Disorder ADHD

   Documentation
   must be:
   Signed by:   Must include:
  • Typed     AND
  • On official letterhead     AND
  • Not more than 3 years old
  • Psychiatrist     OR
  • Medical doctor     OR
  • Psychologist who specializes in the diagnosis of ADHD
  • Clear statement of diagnosis     AND
  • Summary of history and diagnosis     AND
  • Current functional limitations     AND
  • Recommendations for accommodations that would assist the student in a higher education setting.

Emotional/Mental Health

   Documentation
   must be:
   Signed by:   Must include:
  • Typed     AND
  • On official letterhead     AND
  • Not more than 6 months old
  • Certifying
    professional who
    specializes in the
    diagnosis of the
    specific disability
  • Clear statement of diagnosis     AND
  • Summary of history and diagnosis     AND
  • Current functional limitations     AND
  • Recommendations for accommodations that would assist the student in a higher education setting.

Physical/Chronic Health Disability

   Documentation
   must be:
   Signed by:   Must include:
  • Typed      AND
  • On official letterhead
  • Qualified
    professional
  • Clear statement of diagnosis     AND
  • Summary of history and diagnosis     AND
  • Current functional limitations     AND
  • Recommendations for accommodations that would assist the student in a higher education setting.

Auditory/Hearing

   Documentation
   must be:
   Signed by:   Must include:
  • Typed     AND
  • On official letterhead     AND
  • Not older than 5 years
    unless conducted after the
    student's 17th birthday
  • Qualified
    professional
  • Information about the extent of hearing loss     AND
  • Prescribed adaptive equipment: hearing aids, FM system, etc.     AND
  • The audiogram

Visual Impairment

   Documentation
   must be:
   Signed by:   Must include:
  • Typed     AND
  • On official letterhead
  • Qualified
    professional
  • Information about the correctable visual acuity     AND
  • Interpretation of examination results     AND
  • Recommendations for accommodations that would assist the student in a higher learning setting.

Learning and Other Cognitive Disabilities

   Documentation
   must be:
   Signed by:   Must include:
  • Typed     AND
  • On official letterhead     AND
  • Not older than 5 years
    unless conducted after the student's 17th birthday
  • Qualified
    professional
  • Full diagnostic assessment     AND
  • Clear statement of diagnosis     AND
  • Current functional limitations     AND
  • Recommendations for accommodations that would assist the student in a higher learning setting.