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Being a club leader requires understanding how to operate the club, being a behind the scenes leader so your members have a successful experience. At a minimum, club leaders must understand purchasing, event management, fundraising, and how different rules impact your activities. Use this information to help you manage your club. When you have questions, please contact Student Programs.
Admission to the college carries with it the prescription that the student will conduct himself or herself as a responsible member of the college community. This includes an expectation that the student will obey appropriate laws, will comply with the rules of the college and its departments, and will maintain a high standard of integrity and honesty. Violations of college rules or conduct that interfere with the operation of college affairs will be dealt with by the college, and the college may impose sanctions as outlined in the Student Conduct Code (WAC 495D-120). This includes any action related to club business or activities.
Hazing is an inappropriate form of behavior and will not be tolerated. It is prohibited by the Student Code of Conduct and is defined as any method of initiation into a student organization that is likely to cause danger or harm – physical, mental, or emotional. If you know of any such incidents, please notify the club advisor, the Manager of Student Programs, your instructor, or any of the staff in Student Services. Any club or organization where members participate in hazing could lose its ASG approval and funding.
Students, faculty, staff and administration support the board policy and the law in having a drug and alcohol-free campus. Drugs and alcohol are not permitted anywhere on campus except as specifically provided for by board policy. The use of illegal drugs by any student attending a college-sponsored event is also prohibited, even though the event does not take place at the college. The use of alcohol by any student attending such events on non-college property shall conform to state law. Violation of this rule will elicit appropriate sanctions.
Clubs leaders should keep in good contact with the ASG Executive Board by talking about their activities. Officers from each club should submit email contact information to the office to receive updates from ASG, to club events and support other student clubs and student activities on campus.
Being a member entails:
Officers are responsible for leading the club, following club policies, and submitting required paperwork. Clubs should have at least one officer but can have more as needed.
The traditional officer positions are as follows, but clubs can add/change titles/responsibilities as needed. Officer responsibilities and election process should be stated in the club's constitution.
More information about officer responsibilities is available in the Clubs Canvas Course.
In order for a club to receive funding and support, they need remain an active club. To be considered active, the club officers must:
Clubs can request funding through the Event and Professional Development Funds.
Club officers and members should meet regularly during the quarter to plan club activities, set goals, and engage in the purpose of the club. Club advisors can reserve space for meetings.
Clubs can hold events, fundraisers, and travel as an official organization of LWTech. In order to receive funding, support, and liability coverage for an event or activity, clubs must register the event by submitting the appropriate forms.
All forms are available in Canvas. The steps for gaining approval for events are:
All forms must be completed at least 30 days before the date of the event, purchase, or travel. All forms will be reviewed by Student Programs and then submitted to the appropriate campus departments to fulfill the requests.
Club funding is provided through the Services and Activities fees, paid for by enrolled students through tuition. Clubs may apply for funding through the Associated Student Government to sponsor or create activities for their members. These activities might include hosting a speaker, celebrating the end of the quarter, creating an activity for the student body, or traveling for service learning, volunteering, or professional development.
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Mon-Fri, 6 a.m. to 10 p.m.
Sat, 6 a.m. to 6 p.m.