Employees
LionsLink Powered by ctcLink is a self-service cloud-based software will provide a set of common, mobile-friendly tools for students and staff to manage college business online, such as enrolling for classes, managing courses, processing payroll, and other college business.
Employee Training and Support Sessions
General Trainings
Ask HR/Payroll Drop-In Sessions
HR/Payroll will host drop in sessions twice a month through 2022 Spring quarter. This will follow the same as New Employee Orientation.
| Date | Time | MS Teams Link |
|---|---|---|
| 1st of the Month | 11 a.m. to 12 p.m. | HR Drop-in MS Teams Link |
| 16th of the Month | 2 p.m. to 3 p.m. | HR Drop-in MS Teams Link |
Department Specific Trainings
| Date | Topic | Time | Link |
|---|---|---|---|
|
Fridays (May 1 - May 31) |
Common Errors and Open Support Session | 3 p.m. to 4 p.m. | Link to Zoom Session |
For more help with LionsLink please refer to the How-To Training Guides on this page.
No sessions scheduled at this time.
General Faculty Questions
If you have LionsLink Faculty Center questions, Marah.Selves@lwtech.edu is your first point of contact.
Below are the post Go-Live office hours for the Business Office, Instruction, the Foundation, HR, Institutional Research, Instruction, IT, Marketing and Communications, the President’s Office, and Student Services. Although some of the offices listed below will be open normal operations hours, team members could be working on LionsLink activities and may be delayed getting back to you. This information is subject to change without notice.
Business Office
Open normal hours; services may be delayed as we navigate the new system.
EDI Office
Open normal operations hours.
Foundation
Open normal operations hours.
Human Resources and Payroll
Monday-Friday, 7:30 a.m. to 4:30 p.m. There will be one dedicated HR team member in the office Monday-Thursday, and remote support on Fridays. HR anticipates being back to normal service.
Information Technology Services (ITS)
Open normal operations hours.
Institutional Research
Open normal operations hours, 8 a.m. to 5 p.m. with in-person services available on Tuesdays and Thursdays.
Instruction
Monday-Thursday, 8 a.m. to 5 p.m. The office will be closed on Fridays for LionsLink work.
Marketing and Communications
Open normal operations hours.
President’s Office
Open normal operations hours.
Student Services
Advising, Assessment, Counseling, Disability Services, Financial Aid, Enrollment Services, TRIO, Veteran’s Services, High School Programs, and WorkForce Development are open and available on campus on Monday through Thursday. All of these offices are also scheduling online appointments over Zoom Monday through Thursday.
Be sure to check out our website for specific department office hours.
Security Permissions
The ability to do most things within LionsLink require specific security permissions and navigation access.
- If you are unable to complete a task you should be able to, please connect with your supervisor or pillar lead.
- If you are unable to resolve the issue, please visit our LionsLink submit an ITS help desk ticket.
How-To Training Guides
Employee Account Activation
Previously Activated ctctLink Accounts (At Other Colleges)
If you have already received a ctcLink ID number from another college, you do not need to activate your account or receive a new number. The ctcLink ID number you already have is what you will use at LWTech.
You can look up your Employee ID with LWTech's LionsLink Student & Employee ID Look up tool.
- If time and/or absence requests are not submitted and approved by the deadline, paychecks will not be processed which means a delay of at least two weeks.
- Submission dates can be found on the Payroll page.
Classified Staff
Download Full Guide
Faculty
Download Full Guide
Hourly and Student Employees
Download Full Guide
All Other Staff
Download Full Guide
Partial Absence Requests
Approve Leave and Absence Requests
Download Full Guide
Approve Timesheets
Cancel Leave and Absence Request
View Absence Request
Faculty Center Overview
Logging in, viewing rosters, entering grades, and more! Specialized content specifically for Faculty.
View Faculty Center How-Tos in Full Screen
Logging In
- Open a web browser, and go to the LionsLink (Powered by ctcLink) login page (LWTech.edu/ClassicView)
- Tip: Preferred web browsers are Firefox or Chrome.
- Enter your ‘ctcLink ID’ number, and click on the ‘Next’ button. Then enter your ‘Password’ and click on the ‘Verify’ button.
- Tip: If you forgot your password, click on ‘Password Help’ to reset it. Additional directions can be found in the FAQ’s on LWTech.edu/LionsLinkEmployees.
- Click on ‘Faculty Center’.
Faculty Center
- My Schedule is the default landing in Faculty Center.
- Below My Schedule you can access Class Roster
- Grade Roster is the place for Final Grades
- To view current and past contracts - Contract Info
My Schedule
- My Schedule is the default landing in Faculty Center.
- View your schedule of classes - use the “Change Term” button to switch terms as needed
- You will want to use the Icons to help navigate
Grade Roster
- Below My Schedule you can access Grade Roster
- Note: The Grade Roster is not activated until the grading time frame is open. Emails are sent to all faculty when grading is open.
- You will want to use the Icon to select the class
Submitting Final Grades
- From the Grade Roster, use the drop-down to assign a grade to each student
- Change ‘Approval Status’ to ‘Approved’ and click ‘Save’
- There is no confirmation issued to you after you’ve changed the Approval Status to Approved.
Note: After the Registrar’s official grade submission date deadline, you will see the word “Posted” next to the Approval Status field.
Unsupported Features
- Faculty should not use the ‘Gradebook’, ‘Assignments’ nor ‘Learning Management’ features in LionsLink.
Not Going Away
- Use Canvas (our LMS) for gradebook, and assignments as you are now.
- Legend remains the same for advising.
Locating Contract Info
- Adjunct professors: The Contract Info page allows part-time instructors to view and accept (or reject) their quarterly teaching load contracts.
- Full-time faculty: use the Contract Info page to view and accept (or reject) a quarterly moonlight course contract.
- Annual contract is still with HR as normal
Signing Contract
- Once your Dean has approved your quarterly contract, you will receive an email that it’s ready.
- Sign in to your Faculty Center, view your contract, and sign your contract by typing your initials and clicking ‘Accept’.
Class Search
Using the ‘Catalog Search’ functions inside Faculty Center you can search/view catalog data for all active courses in our system—even other schools that have already migrated to ctcLink. Should default to LWTech.
Browse Course Catalog
This feature allows you to view when classes are “Typically Offered” during the year.
Download Full Guide
Request Leave and Absence for Faculty
Download Full Guide
If you need to purchase something, pay something, book travel, or otherwise deal with college budgets, these guides may be helpful.
LionsLink Account Numbers and Department Codes
- Chart Strings: Budget codes in the new system are referred to as chart strings. This previously recorded training goes over what each field means and how to find them.
- Account Codes: Account Codes are required fields for chartstrings in ctcLink. Speaking in terms of Legacy, Account Codes can be thought of as a bundled replacement of GL Codes, Sub-Objects, and Revenue sources (i.e., Account Codes replaced GL Codes, Sub-Objects, and Revenue Sources in ctcLink.)
- Department Numbers: Department Numbers are also required fields for chartstrings in ctcLink. They are tied to a budget manager. Speaking in terms of Legacy, Department numbers are a replacement of Organization Indexes.
If you just need insight into your budget, you may find a report useful.
We also have the previously recorded Chart Strings training. Towards the end of the training, we cover some basic reports you can run to see some detail on your budget!
Recorded Training
LWTech Guides
ctcLink Reference Center Guides for Purchasing
- Creating a Requisition
- Budget Checking (for Approvers)
- Process Requisition Approvals (for Approvers)
LWTech Guides
- Expense Report (Travel related)
- Expense Report (Expense Report - non Travel related)
- Travel Authorization
ctcLink Reference Center Guides for Travel
- Creating Travel Authorizations
- Submitting Travel Authorizations
- Budget Checking (for Approvers)
- Approving Travel Authorizations (for Approvers)
Additional Resources for Employees
Employee FAQs
General FAQs
On February 28, 2022, LWTech moved to a new online system called LionsLink powered by ctcLinks for Student Services, Human Resources, Business Services. All faculty, staff, and students will use LionsLink. This cloud-based software will provide a set of common, mobile-friendly tools for students and staff to manage college business online, such as enrolling for classes, managing courses, processing payroll and more.
As an initiative of the Washington State Board for Community and Technical Colleges (SBCTC), the new software is called ctcLink—branded at LWTech as LionsLink powered by ctcLink. This software is developed by Oracle and the product is known as PeopleSoft. LionsLink replaces the current 35-plus-year-old administrative system.
- HP-UX (SMS/PPMS/FMS)
- FMS Query
- Advisor Data Portal
ctcLink is a version of PeopleSoft that is specific to the Washington Community and Technical colleges. It replaced LWTech's "Legacy" system, commonly referred to as SMS (student and course information), FMS (financial management information), and PPMS (employee information).
Although we will capture all the data from our Legacy systems before we go live, the systems will no longer be available for processing transactions as soon as we "flip the switch" for ctcLink. The exception is Financial Aid, which will run both Legacy and ctcLink through the end of the 2021-22 academic year. Certain subject-matter-experts (such as in enrollment services) will have ongoing access to information in SMS.
Employee Account FAQs
If you forgot your ctcLink password, please follow the steps below:
- Navigate to the ctcLink Login page.
- Select the ‘Forgot your password?’ link.
- Enter your ctcLink ID
- Press the Tab or Enter key on your keyboard.
- Your security questions will display. Provide an answer for each security question.
- Enter your new Password.
- Confirm your new Password.
- Click the Submit button.
- A pop-up window will confirm that your password has been reset.
- Click the OK button.
- Click the Close button.
- Login into the ctcLink login page with your reset password.
If you continue to experience issues with your password, please submit a helpdesk ticket through the ITS HelpDesk form.
If you have already received a ctcLink ID number from another college, you do not need to activate your account or receive a new number. The ctcLink ID number you already have is what you will use at LWTech.
You can look up your Employee ID with LWTech's LionsLink Student & Employee ID Look up tool.
The "tiles" you will see in your ctcLink access correspond to your roles at LWTech. Important note: the contact information you enter through the "Personal Details" tile in Employee Self Service will override the contact information you enter through the "Profile" tile in Student Self Service.
The ctcLink system will contain only one account for all of your activities, no matter how many colleges you are associated with. Once you log in, you will be presented with a way to choose which college information you wish to access at that moment.
Check out LionsLInk Employee Tips & Tricks to learn how to customize your ctcLink Screens and do your work faster!
ctcLink allows employees to request the addition of a preferred name.
Step-by-step directions:
Reporting and Queries
ctcLink includes two built-in reporting tools for staff: PS Query and BI Publisher. Both tools have a statewide library of queries, and most users are not able to edit or create their own queries. Many staff who are using ctcLink will need to run reports from statewide report library, however the ability to run reports is based on pillar-specific security permissions.
- View a guide on how to run a report (queries).
- courtesy of Clark College: How to run a query.
Staff Login and Portal Pages
SBCTC ctcLink Resources
eMailMan eLists
ctcLink Customer Support uses eMailman eLists (aka Listservs) to communicate with subject matter experts (SMEs) and PeopleSoft users. The Customer Support teams will use these pillar/module/subject lists to send out updates, announce intermittent module/functionality outages, changes to configuration, training and workshop opportunities, and more.
Who May Join?
- We strongly encourage anyone live on ctcLink PeopleSoft, especially those using FIN, HCM, and CS pillars.
- Only Washington state community and technical college system .edu domain addresses will be approved for subscription.
Subscribe to Available eMailMan eLists Listservs
You can subscribe to any of the eMailMan eLists by clicking each link.
- ctcLinkSME-HCM - Human Capital Management
- ctcLinkSME_FIN - Finance
- ctcLinkSME_StuFin - Student Financials
- ctcLinkFinAidSupport - Financial Aid
- ctcLinkCSSupport - Campus Solutions
- ctcLinkSME-rpt - General Reporting