Quarterly Project Updates

Summer Quarter LionsLink Update

August 12, 2021

On Tuesday, July 27th, 2021 the State Board for Community & Technical Colleges (SBCTC) ctcLink Steering Committee approved Deployment Group 6 Go-Live dates: A new edition of ctcLink CONNECT, the ctcLink Project blog has been posted: DG6 Go-Live Dates and Important ctcLink System Downtimes

This SBCTC governance approval included LWTech’s LionsLink deployment approval for February, 28th, 2022. Which means in six and a half months, LWTech will be live & online with our new Student, Employee, & Financial Management System, LionsLink! The LWTech Project Team has a lot of work to do between now and our deployment in February 2022. We also have a great bunch of staff who have been incredibly diligent in the process to get us online and functioning this coming Winter.

Now, here’s the latest news from the Lair.

Student Impacts

Office Closures

The Student Services Division will be closed on Fridays, starting September 2021 to support LionsLink project activities. This excludes the Early Learning Center (ELC).

Faculty and Staff News & Impacts

Join LionsLink Office Hours

Do you have a question about the LionsLink Software system and its impacts to your role at LWTech?

Join the LionsLink Project Team on Tuesdays in August 10 a.m. to 11 a.m. Email Lauren.Heller@lwtech.edu for a calendar invite.

Training Activities

Currently, LWTech staff members who are supporting project activities this summer and fall are receiving SBCTC’s ctcLink System training. As we move closer to our go-live date, February 28, 2022, more populations of LionsLink End Users will receive local training plans, depending on their various roles at the college. It is anticipated that all LWTech staff will have a LionsLink Training plan in some capacity Late Fall and Winter of 2022.

General Project Updates

Welcome 4 New LWTech Staff Members: LionsLink Business Analysts

The LionsLink Project Management Office welcomes 4 new staff members to support current implementation activities. These staff members are System & Business Analysts with expertise in business areas around the college. LWTech’s Business Analysts (BAs) will assist departments around campus with project activities during our software implementation. Following our deployment of LionsLink, the BAs will help LWTech with system and college business process optimization.

Human Capital Management (HCM) Business Analyst: Sam El Sayed – Sam joins LWTech most recently from WA DSHS as a Public Benefits Specialist. Sam has experience in supporting colleges in ctcLink implementations as an HCM Functional Analyst with the SBCTC ctcLink project team. As well as experience in HR & Payroll teams at Edmonds Community College and other industries.

Campus Solutions (CS) Business Analyst: Robin Desilet Robin joins LWTech most recently from Edmonds Community College where she was an advisor for High School Completion Programs and served as Interim Director for Pre-College programs. Robin has experience with Edmond's ctcLink implementation, deployment, & stabilization.

Student Financials & Financial Aid (SF & FA) Business Analyst: Dexter Smith – Dexter joins LWTech from Prince George Community College in Maryland, serving as their Coordinator for Default Management and Client Services. Dexter has prior PeopleSoft experience in Financial Aid roles on the East coast and recently earned his Bachelor of Science in Information Systems Management from the University of Maryland.

Finance (FIN) Business Analyst: Colby Meehan – Colby joins LWTech From the Eye Clinic of Bellevue where he was an intern providing administrative and consulting support. Colby is a recent graduate from the University of Washington’s Michael G. Fosters School of Business with a Bachelor of Arts in Business Administration, Finance.

 

An additional new member will be joining the LionsLink project team in Fall 2021. Welcome to the new LWTech LionsLink project staff and we look forward to welcoming 1 more in September! Stay tuned…

Text: Coming Soon with lion paw print tracks

Acknowledgments

Thank you to the LWTech Communications and Marketing Team

Thank you to Leslie Shattuck, Alisa Shtromberg, and Kimberly Goddard for supporting LWTech’s LionsLink project activities including LWTech’s Mobile Application Configuration and LionsLink system & project branding.

LionsLink Super Stars of the Month: July

The LionsLink Project Team would like to recognize the following individuals for their outstanding dedication and support of the LionsLink implementation during July 2021. The successful implementation of LionsLink at LWTech would not be possible without these amazing LionsLink Superstars! July Super Stars include staff from HR/Payroll, Business Office, Instruction, Assessment, and Enrollment Services: Katie Stewart, Tish Evora, Vera Davidyuk, Andrea Breen, Xieng Lim, Lynn Bedford, Kalia Castro, Ali Zeng, Alexandra Wallace, Brad Malloy, Emi Eve, Krystal Blair, Noah DuPont, and Tim Gracie.

Thank you for keeping up to date on LionsLink Project activities and LWTech college wide impacts anticipated by our software transition! 

- The LionsLink Project Team

Past Updates

Summer Quarter LionsLink Update 

July 17, 2020

LWTech has hit a milestone by participating in SBCTC’s ctcLink Deployment Group 6 (DG6) Peer Review. July 13 - July 16, LWTech’s ctcLink Project Manager, Lauren Heller, shared status updates on various LWTech LionsLink readiness activities with Peer DG6 schools (Bates TC, Clover Park TC, Columbia Basin College, Renton TC, Shoreline CC, South Puget Sound CC, Walla Walla CC, and Yakima Valley College).

Over the past several months LWTech staff have been actively participating in readiness activities to prepare for LWTech’s transition to LionsLink. Project Readiness activities and deliverables are:

  • LionsLink Project Planning and Documentation ( Charter, Budget and Resourcing, Training, etc.)
  • Project Team Identification and Creation
  • Legacy Documentation Kick-Off and Training with MC2 Consulting
  • Nearly completing Legacy Business Process Documentation (Over 300 maps!)
    • The remaining 30% are planned for completion by July 31st, 2020.
  • Institutional Change Analysis and Management
    • This will be ongoing throughout the project lifecycle as the project is a huge institutional change and this transition needs to be managed accordingly.
  • Data “Cleansing” to ensure current data is formatted correctly and can be migrated to LionsLink without issue
  • LWTech Supplemental Systems Inventory and Analysis

LWTech received 100% completion score by our peer DG6 schools in the peer review process! These results will be taken to SBCTC’s ctcLink Steering Committee who will vote to approve that LWTech is prepared to move on to the next project phase and gate. This means LWTech will be moving onto the Implementation Phase’s Structure Gate this coming November. There are so many to thank for getting LWTech to this point.

Thank you to all of you who have been involved in any LionsLink project activities thus far, thank you for assisting the college in surmounting LionsLink readiness work during a global pandemic!

This does not mean LWTech is done with preparing for the transition to LionsLink. Over the next several months LWTech staff will start Structure activities, to be ready this November for the Implementation Phase’s Structure Gate.

Whether that is LionsLink training or business process Change Impact Analysis (CIA), there is still a need for project engagement from business departments around campus. The continued preparation work now will help alleviate project demand in the future. What is to come of the next project stage in November is going to be very demanding of time for LWTech staff who work intensively as front-end users of the legacy administrative applications (SMS, FMS, FAM, PPMS).

ctcLink Project Manager, Lauren Heller, will continue to keep you updated on LionsLink progress. Please keep checking back to the landing page for the most current information.

Other ctcLink News and Blogs