A grade appeal only applies to the final course grade. The assignment of a grade is the sole right and responsibility of the instructor, reflecting his or her careful and deliberate judgment. Assigned grades are presumed to be correct. Students have the right to appeal a grade assigned in error or perceived as prejudiced, arbitrary, or capricious. In a grade appeal, the appropriate instructional division dean will meet only with the student and the instructor. No other advocate may be present. The student is responsible for knowing and initiating the grade appeal process; the burden of proof rests on the student. The student must file a grade appeal with the appropriate division dean as indicated below within the academic quarter following the quarter for which the grade was received. Documented extenuating circumstances (such as medical complications or recall to military duty) may extend this timeline. Students needing assistance with the appeal process due to a disability or language barrier should contact the Director of Student Development before beginning the process.
Students are responsible for maintaining standards of academic progress and following course procedures established by their instructors. The purpose of the grade appeal is to recognize faculty authority in the grading process while protecting students from possibly erroneous, prejudiced, arbitrary, or capricious academic evaluation. All attempts to resolve grade disputes must originate between the student and the instructor.
After grades have been posted to the student transcript, they can only be changed for the following reasons: a) to correct an error in the calculation of the grade: b) to take into account additional work done to remove an Incomplete grade; c) as the result of a student grade appeal; or d) due to academic dishonesty.
A grade change form must be completed and submitted by the faculty of record for the class to the Enrollment Services before a grade change becomes official. Grade changes, not including grades under appeal, must be completed within one quarter following the end of the quarter that the class was officially scheduled. Incomplete grades must be made up no later than one quarter after the quarter in which the grade was given excluding summer. If the grade is not made up within this time period, the grade shall be a 0.0 (F) or a grade assigned by the instructor.
The decision to remove a student from any instructional program due to academic dishonesty, or the decision to take other non-disciplinary actions based on allegations of academic dishonesty, may be made by the dean (or associate dean if there is one overseeing the program). The notice of program dismissal or other non-disciplinary actions will be in writing, provided to the student within 2 business days of the decision, and will include:
Students may appeal program dismissal, final grades and/or other non-disciplinary action(s) related to academic dishonesty to the honor code panel. The student must submit a written appeal within 21 calendar days after notice was served. The student’s appeal should be delivered to the Vice President of Instruction and must include a rationale for the appeal.
As needed, the Vice President of Instruction will convene an Honor Code Panel to hear student appeals of program dismissals, final grades and other non-disciplinary actions due to academic dishonesty. The Panel will consist of:
The appointed administrator will chair the Honor Code Panel and schedule a hearing within 15 business days after the college receives the student’s appeal. The date and time of the hearing will be provided in writing to the student and the dean, associate dean, or faculty member (in the case of a grade appeal) at least seven (7) days in advance of the hearing.
The dean, associate dean, or faculty member, and the student must provide the Honor Code Panel chair with copies of all evidence that will be presented to the Honor Code Panel at least four (4) business days in advance of the hearing. The chair will provide copies of all materials to all parties and Panel members at least two (2) business days in advance of the hearing. The chair will advise the faculty members on the panel and assure the process is followed.
The Honor Code Panel will:
The student, and the dean, associate dean, or faculty member may each submit a written response to the Vice President of Instruction within 10 days of the date the panel issues its recommendation. The Vice President of Instruction will review all materials and render a final decision within 15 business days.
The decision of the Vice President of Instruction is final.
If the allegation of academic dishonesty also results in disciplinary charges under the student conduct code, the Vice President of Instruction or designee will forward any final findings related to academic dishonesty to the student conduct officer.
Students may appeal a disciplinary action by filing a written notice of appeal within twenty-one (21) days of service of the conduct decision. Failure to timely file a notice of appeal constitutes a waiver of the right to appeal and the student conduct officer’s decision shall be deemed final.
Full procedures are available in the Student Handbook.
Students should direct complaints to the college’s Affirmative Action Officer/Title IX Coordinator.
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