This chapter guides the college in the areas of student access to the college, navigating college services, and officially exiting the college. The policies in this chapter also address student privacy protection, student conduct, rights, responsibilities, and judicial due process.
No applicable procedures, forms, and documents available.
Admission entitles students to enroll in instructional programs if the student follows the rules and procedures established for enrollment in specific programs.
Generally, the college requires students to use their legal name for enrollment purposes, college email, and CANVAS accounts. In some circumstances, this may impose a hardship. If they want to use an alternate name, they should follow these steps:
If approved, the vice president of student services will contact the Information Technology Services department and eLearning to request a name change. The reason for the request will not be shared with those departments.
Students can use online services to self-update their preferred name for rosters that go directly to faculty. Please note only the use of alpha characters are permitted with the exception of periods, apostrophes and hyphens. Students setting a preferred name that wish their middle name to appear should include the middle name in the preferred first name field. Names containing foul or obscene language or those used for the purpose of academic misconduct or fraud will be removed at the discretion of the Vice President of Student Services and reverted to the legal name.
When admitted to LWTech students receive a free email account to use for academic and personal needs, including digital storage for class assignments. College issued email addresses are considered the only official means of electronic communication at the college including important college notices:
Assistance for students regarding college email is provided by the Information Technology Services help desk.
The Student Identification Number (SID) is a college-assigned number unrelated to a Social Security Number (SSN). To comply with federal laws, LWTech must ask for the SSN or Individual Tax Identification Number (TIN) of all students. LWTech uses the SSN/TIN to report Hope Scholarship/Life Time tax credits; to administer state/federal financial aid; to verify enrollment, degree, and transcript records; and to conduct institutional research. If a SSN/TIN is not submitted, students will not be denied access to the college but may be subject to civil penalties; refer to the Internal Revenue Service Treasury Regulation 1.6050S-1 e4 for more information. Pursuant to State law RCW 28B.10.042 and federal FERPA laws, the college will protect a SSN from unauthorized use and/or disclosure. A SSN will never be used as an SID.
Social Security numbers are not required for admission or registration. LWTech welcomes all students to pursue their educational goals at our campus, regardless of immigration or citizenship status. While we must ask students about their Social Security Numbers and citizenship status to meet certain state requirements, their information is not shared outside of LWTech; except when required by a lawfully issued subpoena or court order. Student records, including information about immigration status, are protected by federal privacy laws.
For the well-being of the community and as a legal obligation, the college cooperates with local health departments in infectious disease investigations. The college will assist in notifying students who may have come in contact with an individual who has tested positive for a communicable illness, including sexually transmitted infections. Staff may be asked for directory information about a student. This will be provided, as appropriate, to the health department. The college has identified its vice president of student services as the primary contact with the health department for the purpose of communicable disease contact notification. Inquiries about students are directed to the vice president of student services whenever possible. Information will be supplied in a manner which provides for the mental and physical health of the students while their rights to strict confidentiality are protected. Strict confidentiality is maintained regarding information about sexually transmitted infections.
The Basic Education for Adults Department maintains all procedures related to the admission process for this population of students.
Documentation is submitted to Lake Washington Technical Academy, which evaluates admission to the high school separate from admission to the college or a program. To be admitted to the program, the student must meet all of the following criteria in addition to general admission requirements above:
The college participates in the Running Start program as part of the “Choices” program adopted by the Washington State Legislature. Students may apply for admission if they meet these criteria, in addition to meeting general admissions requirements above:
General policy: Students must be 18 or have a high school diploma or GED™ to enroll at LWTech. Students who are high school juniors or seniors and who have not earned a high school diploma are referred to the Lake Washington Technical Academy or Running Start to explore eligibility through those programs.
Underage procedure: If a student is not participating in these programs and wishes to register for a course at the college, and this course is not specifically designed for a younger student, they may be considered for enrollment in this course. Such students must be (1) at least 14 and (2) at least in the 9th grade at the time the course starts. The applicant must be not eligible for college admission, or be enrolled through special entry programs (see above). Courses that are specifically designed for underage students do not require an exception. Students who are enrolled in summer courses through the WANIC Skill Center are exempt from the underage procedure. Regular tuition rates and fees apply. Students must purchase required textbook and materials.
Approval is granted on a quarterly basis: Enrolling as an underage student on exception does not constitute admission to the college or a program of study, and does not assure future quarters’ registration. An application must be completed for each course, each quarter, until the student meets regular enrollment requirements. Students must earn a minimum of 2.0 in any course taken via the underage enrollment option to be allowed to register as an underage student in any future quarter.
What the underage student needs to do:
All steps of the process must be completed a minimum of 5 days from the start of the quarter for which the student seeks to register.
Additional tips for underage enrollment will be provided to the student.
Special classes and programs specifically designed for students younger than 18 are exempt from the special enrollment policy for underage students. Students wishing to take a non-credit course should pick up an Underage Non-Credit Course Enrollment Form from Enrollment Services.
All the terms and conditions listed above reflect procedures that are subject to change. The college reserves the right to deny requests for exceptions to the standard enrollment policy and age requirements, and to require additional information.
Revised October 2019
General policy: Students must be 18 or have a high school diploma or GED. Students who are high school juniors or seniors are referred to the Lake Washington Technical Academy or Running Start to explore eligibility through those programs.
Underage procedure: Students who are not eligible under the general policy may request an exception. Such students must be (1) at least 14 and (2) at least in the 9th grade when the quarter begins. (Courses that are specifically designed for underage students do not require an exception.)
Approval is granted on a “one time” basis: Enrolling as an underage student on exception does not constitute admission to the college or a program of study, and does not assure future quarters’ registration. This application must be completed for each course, each quarter, until the student meets regular enrollment requirements.
What the underage student needs to do:
Note: Students wishing to take a credit course should contact the High School Programs Office.
High School Programs Office
West Building, W210
(425) 739-8107
All the terms and conditions listed above reflect procedures that are subject to change. The college reserves the right to deny requests for exceptions to the standard enrollment policy and age requirements, and to require additional information.
Revised October 2019
Admission procedures for international students are handled by the Office of International Programs and Global Education (IPGE).
Additionally, the following must be submitted to the International Office of Student Life:
The intent of Lake Washington Institute of Technology’s International High School (IHS) Completion program is to allow international students to complete the requirements for receiving a Washington State adult high school diploma while earning credits toward a college degree. Students take the same classes as other LWTech students, and the credit they receive is used for two purposes; to satisfy requirements for a high school diploma and to earn college credit towards a certificate and degree.
Students in the International High School Completion Program may be taking courses offered by the International Intensive English Program (IEP), academic and technical courses offered by Lake Washington Institute of Technology.
High school graduation requirements are established by the state of Washington and include specific coursework, state exams and other non-credit requirements such as a culminating project. Graduation requirements are subject to change and are assigned by Graduating lass. Graduating Class is determined by the year the student starts the equivalent of 9th grade. For example, a student who starts 9th grade (or equivalent).
To be considered for admission to the International High School Completion Program. Applicants must meet the following requirements:
The tuition/fee for international students is established by the State of Washington and the college administration and is charged to all visa holders except A, E3, G, H1, I, K, and L, and spouses or dependents of E3, H1, and L.
Documentation of visa status is established International Programs and Global Education office. Refer to current tuition schedule for actual tuition costs.
The college may enter into contract training with other organizations and establish a different rate of tuition or fees.
Revised September 2019
Select programs maintain criteria in addition to what is necessary for general admission to the college. Students must follow all posted directions carefully, because failure to comply with the process described in individual application packets may result in disqualification from the admissions pool for that program.
The programs that use a selective admission process at LWTech include:
The selective admission process includes review of prior education, test scores, personal statements, pre-requisite course grades, recommendations, and/or portfolios depending on the program. Specific criteria for each program, including point values of admission requirements, is posted on individual program webpages.
Criteria for admission in priority order:
If more students apply than space available first the college looks to the tiers above. Next if there are more students in a given tier for spaces available:
All selective admission deadlines are set in advance and published on the individual program webpages.
LWTech reserves the right to rescind a student's offer of admission wherever:
The determination to revisit an application and rescind an offer of admission based upon the above factors rests solely with the Enrollment Services Office. Appeals are heard by the Vice President of Student Services.
Students who disagree with selective admission decisions should follow the grievances and appeals procedures as published online: lwtech.edu/appeals.
Non-matriculated status is designed for students who want to take upper division courses for credit:
When enrolled under a non-matriculated status:
If non-matriculated students decide to seek regular admission to the program, they must complete all steps in the admission process and will be evaluated and ranked equally with all other applicants. Non-matriculated status does not guarantee future admission to the program.
The student is responsible for:
Requests for non-matriculated enrollment are considered on a space-available basis after all on-time and complete matriculated applicants have been reviewed.
Non-matriculated students cannot register until the first day of classes. Consequently, class selection may be limited.
If a student is then accepted into a matriculated status at LWTech, up to 15 credits earned as a non-matriculated student may be applied to degree or certificate requirements.
Students who take the maximum 15 credits of classes in non-matriculated status that can be counted towards degree or certificate requirements AND earn a cumulative GPA of 3.5 across those 15 credits may be exempted from the minimum 2.5 GPA requirement to be eligible to apply to a baccalaureate program. Please contact the Enrollment Services Office for more information.
Registration is the process by which a student enrolls in specific classes. LWTech maintains published procedures that specify:
Students register based on a priority system that reflects their admission and enrollment status relative to published application deadline dates. The prioritization ranking may be modified at any time without notice.
Registration dates and times are announced on the website. Students may register during or after the scheduled time period, but not before. The methods of registration may include but are not limited to in person, email, and web registration.
Registration procedures for students using tuition waivers differ and do not follow the dates and times for students as posted online. Some classes, courses, or programs of study may not permit the use of certain tuition waivers.
In accordance with policies of the State Board for Community and Technical Colleges, LWTech only permits students to attempt enrollment in a class three times. Future registration attempts for the same class will be blocked.
In exceptional circumstances, LWTech will permit an additional enrollment attempt. Qualifying circumstances include one or a combination of the following:
If approved, the student may be charged the full cost of instruction and the class may not be eligible for funding via financial aid or other funding programs on campus.
In all cases, the request for this exception will be made using the General Petition form.
Students change their class schedule by adding or dropping classes using official college channels such as add/drop forms or requests to the registration office using the student’s LWTech issued email address.
Changes to a student’s schedule that are initiated by the college (such as a class cancelation) will be communicated to a student’s LWTech issued email account.
A student may change from one program of study to another. To do this the student should:
LWTech currently uses LionsLink powered by ctcLink as its Student Information System. Accessing LionsLink requires using the ctcLink student identification number (SID) and password created by the student during account activation. This tool allows students to manage multiple aspects of their accounts, including but not limited to:
A transcript is the official record of all classes and received grades. Students may request official transcripts by:
Students may use LionsLink to access unofficial transcripts.
Adopted September 18, 2000
Admission to the college does not guarantee applicants the unrestricted right to enroll in any specific program, course, or class if, in the judgment of the president or designee:
Revised March 2008
Lake Washington Institute of Technology supports students in completing their educational goals as efficiently as possible. The college follows applicable state and federal laws related to the transfer and award of credits.
Graduation is the process which formally recognizes a student has met all requirements for a program of study as set forth in the college Catalog. LWTech maintains published procedures that specify:
General requirements for degrees and certificates are provided in Chapter 6 of this manual. In addition, the following regulations pertain to completion of degrees and certificates at Lake Washington Institute of Technology:
A copy of all official course work is maintained in the Enrollment Services office. Official and unofficial transcripts are available to students and former students upon request. All requests for official transcripts must be in writing. Requests are normally processed in less than two weeks after receipt of the request. There is no charge for official transcripts when requested in person. Transcripts relating to work done under previous records systems may take significantly more time to prepare.
A transcript record may not be kept for basic education for adults, non-credit, or special customized training classes.
The college will not exclude, deny the benefits of, or otherwise subject students to discrimination under any college program or activity, on the basis of disability. The college commits to giving qualified students with a documented disability equal opportunity to access the benefits, rights, and privileges of college services, programs, and activities, in the most integrated setting appropriate to the student's needs, consistent with federal and state law.
The college commits to giving reasonable accommodations and auxiliary aids and services to qualified students with disabilities. To receive reasonable accommodations and auxiliary aids and services students must:
The college commits to giving reasonable accommodations and auxiliary aids and services, to qualified students with disabilities. This procedure identifies the rights and responsibilities of students under federal and state law and establishes clear guidelines to seek and receive reasonable accommodations.
To receive reasonable accommodations and auxiliary aids and services, students must:
Reasonable accommodations under this policy include, but are not limited to:
The college will make those modifications to its academic requirements that:
Appropriate academic and occupational training adjustments/reasonable accommodations will be provided to qualified students with disabilities for recruitment, the application process, enrollment, registration, financial aid, course work, academic counseling, and college programs and services.
Section 202 of the 1990 Americans with Disabilities Act states:
No qualified individual with a disability shall, by reason of such disability, be excluded from the participation in or be denied the benefits of the services, programs or activities of any public entity, or be subject to discrimination by any such entity.
Section 504 of the Rehabilitation Act states:
No otherwise qualified, handicapped individual in the United States shall solely, by reasons of his or her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.
The college shall:
The disability support services office is responsible for the coordination of services to otherwise qualified students with disabilities requiring reasonable accommodations. A disability support services office staff member will work with each student with a disability that has requested reasonable accommodations.
The college is committed to a reasonable approach in the identification of students with disabilities, including contacting all students who voluntarily self-identify during the college admission orientation or registration process. Information regarding a disability will be kept confidential unless the student signs a release of information form. A parent or legal guardian must sign the form for a student under the age of 18.
The disability support services office staff will assist and advise each otherwise qualified student with a disability who requests accommodations under this policy in developing an instructional plan, identifying those reasonable accommodations appropriate for the student, and ensuring that the agreed-upon accommodations are provided.
The process of selecting reasonable accommodations for each qualified student with a disability shall be made on a case-by-case basis, appropriate to the nature and extent of the student's disability.
LWTech is committed to ensuring that students with faith- or conscience-based beliefs have equal opportunity to access and benefit from the college’s educational offerings and services. To this end, and in compliance with, Title VII of the Civil Rights Act of 1964 and Washington’s Law Against Discrimination, LWTech has adopted procedures for reasonably accommodating and allowing for absences and accommodations based upon the faith or conscience based beliefs, observances, and practices of its students.
LWTech students are entitled to reasonable accommodations for reasons of faith or conscience. Students, regardless of their faith-or conscience-based beliefs, have an equal opportunity to access and benefit from curricular, co-curricular and extra-curricular offerings and activities. When college policy conflicts with student faith- and conscience-based beliefs and practices, the College will work with students to identify and implement reasonable accommodations.
Appeals must follow the college’s current “Grievances, Appeals and Complaints” procedure: lwtech.edu/about/policies-procedures/grievances-appeals.
LWTech students may request excused absences for reasons of faith or conscience or for organized activities conducted under the auspices of a religious denomination, church, or religious organization. Students' grades may not be adversely impacted by absences authorized under this policy. All course syllabi will reference this policy and procedure.
Appeals must follow the college’s current “Grievances, Appeals and Complaints” procedure: lwtech.edu/about/policies-procedures/grievances-appeals.
Lake Washington Institute of Technology will offer a comprehensive financial aid program for students who use college, state, and federal financial aid resources and/or appropriate Foundation resources. The financial aid office will:
Financial aid applications and information are maintained on the college website. This webpage is broadly published in printed college materials including viewbooks, brochures, and flyers.
Financial aid applications and information may be obtained at the following address:
Financial Aid Office
Lake Washington Institute of Technology
11605 132nd Avenue Northeast
Kirkland, Washington 98034-5608
(425) 739-8106
The Financial Aid office will regularly offer workshops to assist students with the application process.
Award of federal and state aid will be made in accordance with applicable federal and state laws and regulations.
Upon receipt of all necessary forms and if determined eligible, the financial aid office will prepare an award package for the student and send notice of the award to the student.
Adopted February 28, 1996
Revised April 30, 1996
Revised August 6, 1997
Revised September 18, 2000
Revised July 1, 2004
Lake Washington Institute of Technology participates in state and federal work-study programs designed to assist students who demonstrate financial need and to give them work experience tied to their academic goals.
Work-study is a form of financial aid that enables students to earn income to help meet educational costs. Work-study positions should relate to the student's program of study. Work-study is part-time employment either on or off campus. There are State and Federal work-study funds available each year. Priority is given to students meeting the financial aid funds priority date. When completing the FAFSA, students interested in work-study should answer "yes" to the question, “Are you interested in being considered for Work-Study?”
Eligibility requirements:
Finding financial aid work-study jobs:
Work-study expectations:
Adopted February 28, 1996
Revised September 18, 2000
The financial aid office keeps detailed information about the criteria, eligibility, procedures for application, and other information on scholarships offered by Lake Washington Institute of Technology, or administered by the financial aid office. Detailed information concerning the Lake Washington Foundation Scholarships is located in the Foundation office at the college.
The Financial Aid office maintains a comprehensive listing of scholarships and links to reputable scholarship databases on the webpage.
LWTech Foundation Scholarships: In partnership with the LWTech Foundation, the financial aid office manages the disbursement of these scholarships to students once selected.
Scholarship Listings: Staff regularly update and review scholarships listed on the financial aid webpage. The financial aid office reserves the right to refuse to list scholarships offered by any agency.
The college is committed to supporting the education, social, and support needs of our veterans and manages these services via the financial aid office.
LWTech is approved to participate in the education training program for veterans. The veterans program is supervised by the director of financial aid and veteran services.
The state approving agency has approved courses offered at LWTech for students entitled to benefits under chapters 33 (Post 9-11 GI Bill®), 31, 30 (Montgomery GI Bill®), the Vocational Rehabilitation Act, 35 (Survivors’ and Dependents’ Educational Assistance), 1606 (Montgomery GI Bill®-Selected Reserve) and 1607 (Reserve Educational Assistance Program) sections of the United States Code, Veterans Benefits, Title 38.
The veteran is responsible for completing the application for education benefits and including any documentation required. The veteran must attend the Veteran Benefit Orientation and complete all required paperwork before enrollment can be verified with the Veterans Administration office.
The veteran is responsible for maintaining satisfactory progress as outlined in the financial aid policy.
LWTech also maintains a veteran center (Center of Excellence for Veteran Student Success) to provide additional support to prospective and enrolled veteran students.
Adopted February 28, 1996
Revised September 18, 2000
Revised August 22, 2006
The college may place a hold on a students’ records if they have financial obligation to the college due to tuition or financial aid. Until the student clears the financial obligation, the college will deny a student the ability to register for future classes.
Until a student clears financial obligations that arise from tuition or financial aid, the college may deny registration for a future quarter. Financial obligations from other areas such as unpaid library fines, failure to return equipment, etc., may be sent to collections but will not impact registration abilities.
LWTech is committed to supporting the education, social, and support needs of students by offering federal and state funded programs through Workforce Development that may provide assistance with tuition, books, supplies, advising, and other individualized support services, depending on qualifications.
WorkFirst is a federally funded program designed to help eligible TANF (Temporary Assistance for Needy Families) parents become self-sufficient. Students may be eligible if they are receiving cash assistance (TANF) from Department of Social and Health Services (DSHS) and are referred from DSHS. In addition to their cash assistance, WorkFirst students may receive financial assistance to cover tuition, fees, and books. The WorkFirst program at LWTech is under the Workforce Development Department within Student Services. Students receive individualized support and advising in order to identify their educational and career goals, navigate through college, access financial aid, overcome barriers to success, and connect with internal and external resources in order to obtain a livable wage job and become self-sufficient.
Policy and Procedures that apply to the WorkFirst program are available in the Workforce Development office in West 207.
The Washington State Basic Food Employment and Training (BFET) program provides employment readiness opportunities to Basic Food (SNAP) recipients who are not participating in the Temporary Assistance for Needy Families (TANF) WorkFirst program. The Basic Food, Employment, & Training (BFET) program at Lake Washington Institute of Technology (LWTech) is a federally funded program designed to support students who are receiving federal food assistance in reaching their educational and career goals so that they no longer require assistance from DSHS in meeting basic needs.
Policy and Procedures that apply to the BFET program are available in the Workforce Development office in West 207.
The Opportunity Grant Scholarship supports low-income Washington state residents with no previous degree. Students must be enrolled in approved programs of study. Students in the Opportunity Grant Scholarship program may receive the following support services:
Policy and Procedures that apply to the Opportunity Grant program are available in the Workforce Development office in West 207.
The mission of the Worker Retraining Program at LWTech is “to change lives by providing guidance and resources that empower individuals in career transition”. To help fulfill this mission, funding is provided to Lake Washington Institute of Technology (LWTech) from the State Board for Community and Technical Colleges to:
Policy and Procedures that apply to the Worker Retraining program are available in the Workforce Development office in West 207.
The college is committed to supporting the employment needs of prospective and enrolled students, alumni, and community members. The college assists with career discernment, job search, and career planning by means of individual appointments, regular workshops, training, and events.
The role of the Career Services is to assist students, graduates and community members (job seekers) in determining their career direction and in finding employment. Career Services also assists employers in connecting with LWTech students by providing a job/internship postings system and hosting employer events on campus. In addition, the Career Services assist faculty in educating students on job search strategies.
Career Services manages internal work-study/student employment job postings to ensure students are aware of available opportunities.
The college maintains an Outreach and Recruitment Office focused on ensuring access to the college for prospective students and serving the higher education needs of Washington State.
LWTech maintains an outreach and recruitment department focused on ensuring access to the college for prospective students.
The college maintains comprehensive academic advising services focused on ensuring students can successfully navigate the college environment.
Academic Advising staff help students make academic decisions related to program choice, registration requirements and success strategies while enrolled at LWTech. Students are encouraged to see an advisor regarding the following:
Advising services for international students are provided by the International Programs staff. Advising services for dual enrollment high school students are provided by High School Programs staff.
This mandatory session for all new students will explain:
After students are enrolled in a technical program, the assigned faculty advisor will assist them with academic advising, quarterly registration and academic planning.
The Student Development Office provides support to students who have received an Academic Early Alert. Academic alerts connect students to services and resources designed to foster academic success. The alert is not a discipline action or violation of the student code of conduct. After the fourth week of the quarter the college sends academic alerts. The alert is delivered via email or letter and informs students about class progress. It also includes helpful information about support services such as tutoring, counseling, and advising. Students served by special population programs such as High School Programs or TRIO may receive multiple alerts during the quarter.
Legend is a software system that connects students, faculty, and staff at LWTech. As students meet with both Faculty Advisors and Academic Advisors (Navigators), notes and academic plans can be shared. Students are able to take ownership of their education, see all services available, and raise a hand if they need help.
In the event of a student death, the vice president of student services ensures employees and, in some cases, students are informed, student records are closed, and other tools associated with the student’s campus life are closed or managed.
In the event of a current or former student death, the Vice President of Student Services or designee will complete and document each task below. Generally, task completion is expected within one business day. Depending on the nature of the death and how recently the student was enrolled, not all tasks will be applicable:
Student programs creates a student oriented learning experience through the management and implementation of:
Student Programs is authorized to create meaningful on or off campus co-curricular or general activities which include, but are not limited to:
Ensuring effective and appropriate use of college facilities and resources, the college follows applicable statutes related to the current ASG Constitution, collection and distribution of student activities fees, and collection and distribution of student technology fees.
Office of Student Life is a department organized under the Student Services division. Office of Student Life performs work aligned with the college’s core themes and strategic plan to create a student oriented learning experience through the management and implementation of: student leadership development, campus life activity implementation, annual or quarterly new student welcome orientations, advising the associated student government, management of student chartered clubs, coordination of the RISE center, management of the meditation room, coordination of the colleges posting procedures, open public facility management, and annual commencement ceremony.
The college complies with the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g) and its implementing regulation (34 C.F.R. § 99). Briefly, the college:
LWTech has adopted procedures to comply with Public Law 93-380, the Family Educational Rights and Privacy Act of 1974 (FERPA).
For the purposes of this policy, the following definitions apply:
The college will notify students of their rights under the Family Educational Rights and Privacy Act of 1974 by publishing them in the college catalog and quarterly class schedule. The college will make available, on request, a copy of the policy that governs release of student records. The college will also post at conspicuous places on campus information about the existence of this policy and of the availability of copies.
No applicable procedures, forms, and documents available.
Students have the right to request to have records corrected they believe are inaccurate, misleading, or that violate their privacy rights.
The college will make copies of student records at the expense of the requesting party at the appropriate cost, as determined by college procedure.
Students may waive any of their rights under this chapter by submitting a written, signed, and dated waiver to Enrollment Services. This waiver must specify the records and persons or institutions covered. A waiver continues in effect according to its terms unless the student revokes it in writing, with a signature and the date.
Types | Location | Custodian |
---|---|---|
Admission, Testing Records |
Admissions Office |
Registrar |
Cumulative Academic and Registration Records |
Registration Office |
Registrar |
Payment of Tuition Records |
Accounting Office |
Director of Accounting Services |
Student Government Participation Records |
Associated Student Government Office |
Director of Student Programs |
Financial aid |
Financial Aid Office |
Director of Financial Aid |
Student Employment Records |
Human Resources |
Human Resources Officer |
Student Conduct Records |
Student Services |
Director of Student Development |
Students may file a written complaint with the U. S. Department of Education regarding an alleged Federal Education Rights and Privacy Act violation. The address is:
Family Policy and Compliance Office
United States Department of Education
400 Maryland Avenue S.W.
Washington, D.C. 20202-4605
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
The following definitions apply for purpose of this student conduct code:
No applicable procedures, forms, and documents available.
This rule is adopted in accordance with RCW 34.05.482 through 34.05.494. Brief adjudicative proceedings shall be used, unless provided otherwise by another rule or determined otherwise in a particular case by the president, or a designee, in regard to:
The agency record for brief adjudicative proceedings shall consist of any documents regarding the matter that were considered or prepared by the presiding officer for the brief adjudicative proceeding or by the reviewing officer for any review. These records shall be maintained as the official record of the proceedings.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available
Both the respondent and the complainant in cases involving allegations of sexual misconduct shall be provided the same procedural rights to participate in student discipline matters, including the right to participate in the initial disciplinary decision-making process and to appeal any disciplinary decision.
No applicable procedures, forms, and documents available.
The president or designee is authorized in the instance of any event that they deems impedes the movement of persons or vehicles or which they deems to disrupt the ingress or egress of persons from the college facilities, to prohibit the entry of, or withdraw the license of, or privileges of a person or persons or any group of persons to enter onto or remain upon any portion of the college facility.
The president may act through the vice president of administrative services or any other person they may designate.
No applicable procedures, forms, and documents available.
To determine if probable cause exists to apply any section of this code to any behavior by any person on a college facility, any college employee or other authorized personnel may demand that anyone on college facilities produce identification and/or evidence of student enrollment at the college by any of the following:
No applicable procedures, forms, and documents available.
In accordance with provisions contained in RCW 28B.10.571 and RCW 28B.10.572:
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
The board of trustees, acting pursuant to RCW 28B.50.140(13), delegates to the president of the college the authority to administer disciplinary action. Administration of the disciplinary procedures is the responsibility of the vice-president of student services or designee. The student conduct officer shall serve as the principal investigator and administrator for alleged violations of this code.
As members of the academic community, students are encouraged to develop the capacity for critical judgment and to engage in an independent search for truth. Freedom to teach and freedom to learn are inseparable facets of academic freedom. The freedom to learn depends upon appropriate opportunities and conditions in the classroom, on the campus, and in the larger community. Students should exercise their freedom with responsibility. The responsibility to secure and to respect general conditions conducive to the freedom to learn is shared by all members of the college community.
The following enumerated rights are guaranteed to each student within the limitations of statutory law and college policy which are deemed necessary to achieve the educational goals of the college:
The college may impose disciplinary sanctions against a student who commits, or aids, abets, incites, encourages, or assists another person to commit, an act(s) of misconduct, which include, but are not limited to the following:
Any student found to have violated Chapter 69.50 RCW, the Uniform Controlled Substances Act, or Chapter 69.41 RCW, legend drugs, by virtue of a criminal conviction or by final decision of the college president or designee shall, in lieu of or in addition to any other disciplinary action which may be imposed, be disqualified from participation in any school-sponsored student events or activities.
No applicable procedures, forms, and documents available.
The college will normally readmit any student suspended from the college for academic or disciplinary reasons on a space available basis in the students’ program of study, when the suspension ends.
The college may readmit a student after receiving approval of a written petition submitted to the vice president, or other designated administrator, who imposed such suspension if:
This petition must state reasons that support a reconsideration of the matter. The vice president’s or designee’s decision, after reviewing the petition, is final.
No applicable procedures, forms, and documents available.
Students who were dismissed or suspended consistent with disciplinary procedures set forth in WAC 495D-121-340 and WAC 495D-121-600 and whose dismissal, or suspension upon appeal is found unwarranted will have the opportunity to reestablish their academic and student standing to the extent possible within the college’s abilities, including an opportunity to retake exams or otherwise complete course offerings missed because of such action.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
This supplemental procedure applies to allegations of Sexual Harassment subject to Title IX jurisdiction pursuant to regulations promulgated by the United States Department of Education. See 34 C.F.R. § 106. To the extent these supplemental hearing procedures conflict with Lake Washington Institute of Technology’s standard disciplinary procedures, WAC 495D-121-320 through -670, these supplemental procedures shall take precedence. The college may, at its discretion, contract with an administrative law judge or other person to act as presiding officer and assign such presiding officer to exercise any or all of the duties in lieu of the student conduct committee and committee chair.
No applicable procedures, forms, and documents available.
Pursuant to RCW 28B.50.140(13) and Title IX of the Education Act Amendments of 1972, 20 U.S.C. §1681, Lake Washington Institute of Technology may impose disciplinary sanctions against a student who commits, attempts to commit, or aids, abets, incites, encourages, or assists another person to commit, an act(s) of “sexual harassment.”
For purposes of this supplemental procedure, “sexual harassment” encompasses the following conduct:
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
The introduction and consideration of evidence during the hearing is subject to the following procedures and restrictions:
No applicable procedures, forms, and documents available.
In addition to complying with WAC 495D-121-430, the Student Conduct Committee or the college’s appointed Title IX Hearing Officer will be responsible for conferring and drafting an Initial Order that:
No applicable procedures, forms, and documents available.
No applicable procedures, forms, and documents available.
Chapter Reviewed and Revised: November 2013 through May 2014
Board of Trustees Adoption: June 20, 2014
The college may release registered sex offender (RSO) information when the college has been informed by a law enforcement agency that persons so identified are enrolled or present on or near the college campus or other college sites. College community is the faculty, staff, students and general public on or near any college site.
LWTech is committed to balancing the safety of the community with providing a pathway to registered sex offenders (RSO) and other formerly incarcerated individuals to a living wage job. The college strives to provide an educational environment that will allow RSOs and other formerly incarcerated individuals to focus on their studies.
Information provided by law enforcement agencies concerning RSOs attending the college may be obtained from the office of the Vice President of Student Services.
Upon receiving written notification from the County Sheriff’s Office, or any other agency, or self-disclosure from a prospective or enrolled student, about the likely presence of a RSO on or near any college controlled facility, activity or event, the college may take such steps as are necessary and appropriate under applicable state law to inform members of the college community of the presence of RSOs. Persons likely to be present include applicants for admission, attending students, employees of the college or persons otherwise known or suspected to frequent the college or college controlled facilities, activities, or events.
The Director of Campus Public Safety shall be the designated official to receive notifications from the County Sheriff’s Office or other police agencies. Prior to notification, the Director of Campus Public Safety may, when deemed advisable, contact appropriate police and/or community corrections personnel to obtain information to guide notification actions. The Vice President of Student Services shall coordinate notification to the campus community with the Director of Campus Public Safety. Any person on campus receiving notification from a police agency shall provide a copy of such notification to the Director of Campus Public Safety. The Vice President of Student Services, or designee, shall make the appropriate notifications if the RSO is enrolled or deemed likely to enroll in, or to attend, a course, program, or other activity or event that is controlled or sponsored by the college. The Office of the Vice President of Student Services will maintain the following records on all RSOs covered under this policy:
In the case of a college employee, the Executive Director for Human Resources, or equivalent officer, shall maintain a similar file and, with consultation of the President, shall coordinate notification.
The extent of the public disclosure of relevant and necessary information shall be rationally related to (a) the level of risk posed by the RSO to the community, (b) the locations where the RSO resides or is regularly found, and (c) the needs of the members of the college community for information to enhance their individual and collective safety. The extent and types of notifications may be adjusted on a case-by-case basis, but shall be generally guided by the RSO risk factors as follows:
Notice Sent to:
Additional Procedures for Level I RSOs:
Notice Sent to:
Additional Procedures for Level II RSOs:
Notice Sent to:
Additional Procedures for Level III RSOs:
For Level II and Level III RSOs, the College ordinarily will notify the RSO of the notifications it is making. For employees who have been assigned the Level II and Level III risk categories, the College reserves its rights not to employ the person and/or to assign or limit employment hours, job duties, or work sites.
The Washington Association of Sheriffs and Police Chiefs (WASPC) through the “Model Policy” established guidelines for risk level classification and the dissemination of information about RSOs.
The information above was excerpted from the King County Registered Sex Offenders Website
The college is committed to maintaining a family friendly atmosphere. Children may not be on campus unattended and the college maintains procedures related to their presence in specific campus spaces such as classrooms and labs.
In general, children are not permitted in classrooms. Children may be permitted in classrooms in unusual circumstances, with express instructor permission, when constant supervision of the child by the parent, guardian, or other responsible adult is possible, and there is no disruption to other students or the instructor. If disruption occurs, the instructor has the right to ask the student and child to leave the classroom.
Children are never permitted in labs, shops, or any other area where hazards exist.
Individuals who bring children to campus are responsible for their supervision at all times and may not leave a child unattended. Parents, guardians, or other responsible parties will be contacted regarding children left unattended on campus and informed that children must be properly supervised. Individuals who fail to properly supervise children on campus will be referred to campus public safety personnel and are subject to disciplinary sanctions, as appropriate.
If the parent, guardian, or other responsible party cannot be located, college staff will contact emergency services to protect the child.
For purposes of this procedure “child” is defined as any individual under the age of 14.
Adopted May 27, 2016
The college operates a licensed childcare center on campus in support of student and employee access.
All child care center staff members are expected to follow procedures established for guiding children’s behavior as outlined in WAC 388-150-130 and the child care center staff operations manual. When implementing guidance techniques, staff will consider many factors including: needs of the individual child, stage of development, understanding of the family culture, health and safety of all children enrolled.
The child care center will maintain a parent handbook to clearly communicate expectations and procedures.
Access to the child care center area is restricted to employees with a legitimate work related need to be in the area; formally designated parents, guardians, and other adults connected to the enrolled child; prospective families; students enrolled in the college’s Early Childhood Education program; and guests approved by child care center staff.
Adopted September 18, 2000
Pending continued grant funding, the college maintains TRIO programs focused on Student Support Services and Support Services for Students with Disabilities.
The TRIO Projects, Student Support Services and Support Services for Students with Disabilities, provide services for first-generation and/or low-income students and students with disabilities in East Building E214. To be eligible, students must meet federal and local project requirements.
A Policy and Procedure manual is maintained in the TRIO offices.
The college will maintain comprehensive procedures for supporting students in distress.
The College maintains multiple ways for supporting students in distress including:
In support of the college safety plan, the Campus Assessment, Response, and Evaluation (CARE) team uses collaboration, information collection, risk assessment, and intervention to create a safe campus community. Based upon reports of student behavior, the CARE team plans preventive strategies and interventions to assist students, faculty, and staff in supporting students who may be at risk.
For the purpose of creating a safe learning environment for students and employees, the CARE Team will:
Goals of the CARE Team
What the CARE Team Is Not Responsible For
Care Team Structure
CARE Team: Response Guidelines
When evaluating students based on reported information, the LWTech CARE team uses the NaBITA “D Scale” for students where we have concern of self-harm and the “9 Levels of Aggression” scale for student where we have concern of harm to others. While the recommendations from NaBITA on the latter in terms of response are robust and used by the college, the college uses the following guidelines when responding to students on the “D Scale”.
The Lake Washington Institute of Technology (LWTech) Bias Response Team (BRT) will work collaboratively with existing groups on campus to offer proactive education related to hate/bias incidents and advise college administration regarding a comprehensive response to hate/bias incidents that impact the college community.
Goals of Bias Response Team
Bias Response Team Structure
Student health and safety are of primary concern at LWTech. As such, in cases of significant intoxication as a result of alcohol or other substances on campus, LWTech encourages individuals to immediately seek medical assistance for themselves and/or others.
If medical assistance is sought for consumption of alcohol or other substances on campus, LWTech will not pursue conduct charges under the Student Code of Conduct; however, Student Services staff will meet with the involved student(s) and apply educational sanctions. Exemption from student conduct charges may be provided to the student for whom medical attention was sought and any other students who were present providing assistance.
Assisting requires that an individual:
The following are not covered under Medical Amnesty:
Actions that may be taken by LWTech:
LWTech complies with federal privacy laws to protect student information. Some emergency situations may warrant the need for college employees to disclose student information without prior written permission to:
The Vice President of Student Services is the college designee for determining if and when student information may be released without written permission.
LWTech will develop a postvention protocol in the event of student suicide via its CARE team.
Lake Washington Institute of Technology may require a student to take a medical withdraw or prohibit enrollment in a specific course of study if a student has a physical illness/condition or a mental, emotional, or psychological condition and as a result of the illness or condition:
All students who participate in on-campus courses, activities, or other operations at Lake Washington Institute of Technology locations must be fully vaccinated against COVID-19 subject to any legal medical or religious exemptions. Students only taking online courses and using virtual services are not required to verify their vaccination status.
Student employees are subject to the requirements set forth by the Human Resources office for all employees.
The LWTech Student Services Division will develop and maintain procedures to enforce this policy.
Chapter Reviewed and Revised: November 2013 through May 2014
Board of Trustees Adoption: June 20, 2014
Business Hours
Mon-Fri, 7:30 a.m. to 4:30 p.m.
Campus Hours
Mon-Thurs, 6 a.m. to 10 p.m.
Friday, Closed to the public
Sat-Sun, Closed
Lake Washington Institute of Technology (LWTech) is committed to providing access to information for all, therefore we are taking the following measures to ensure accessibility of the college’s public facing website (LWTech.edu), and third-party platforms utilized by students, staff, and community members.
The college is currently conducting an audit to determine the extent to which its website and third-party platforms are compliant.