Library Policies & Procedures

The Library Learning Commons (LLC)  values, respects, and celebrates a diverse community of LWTech students, staff, and faculty. We offer collections, resources, and services which encourage exploration and discovery in order to prepare lifelong learners for today’s careers and tomorrow’s opportunities.

View the full mission and vision statement on the Library Learning Commons homepage.

1. Authorized Borrowers

Borrowing privileges are extended to current students and employees of LWTech [including distance learners], and/or all Washington State Community and Technical College Libraries. Some restrictions may apply to each category.

Community members may use materials while in the library by leaving a picture ID with the Information Desk. Materials that may be used by community members only in the library include laptops, DVDs, headphones, cameras, microphones, and the Digital Media Studio. In addition, reference materials, print books, and magazines may be used in the Library only.

Use of the computers in the Library is also permitted provided:

  • The use abides by the campus Code of Conduct for using the computers
  • The community member recognizes the computer must be relinquished at any time to an LWTech student who requires it for any schoolwork.

2. Loan Periods & Renewals

For more details on the library's collections and loan periods, see Our Collections.

Loan Periods for Students

  • Reference Materials: Library use only
  • Reserves: Varies
    • Borrowing periods are arranged by the instructor but are generally for two hours in-library use only
  • Books: Duration of the current quarter
  • Magazines, journals, and newspapers (physical copies): Library use only
    • Many magazine, journals, and newspapers can also be accessed electronically through the library's Research Databases
  • Laptop Computers: Three hour, library use only with current LWTech ID card
  • DVDs: One week checkout
    • DVDs can be renewed two times
    • Only 3 DVDs may be checked out at once
    • Faculty restricted Videos and DVDs: Library use only
  • Video cameras, digital cameras, web cameras, microphones, projectors, graphing calculators: One week

Loan Periods for Faculty and Staff

Alternate loan periods arranged between librarians and faculty/staff for the following items:

  • Reference Materials
  • Reserves
  • Magazines, journals, and newspapers
  • Videos and DVDs
  • Laptop Computers
  • Video cameras, digital cameras, web camerasmicrophones, projectors, graphing calculators

Equipment Borrowing Policies

Borrowing policies are available upon request. Please email the library to request digital copies, or visit the library in person to view physical copies.

Students, Faculty, and Staff

Non-returned items

  • Letters outlining replacement costs and processing fees for non-returned items will be sent out each quarter.
  • Each item may be renewed two times, provided that no one else has requested the item.
  • If a borrower needs more than two renewals, the item must be returned to the Library's Information Desk to check it out again.
  • Borrowers may place a hold on items with a library staff member and will be notified when the items are available.
  • Borrowers are responsible for returning materials by the due date. Book drop boxes are located in the library and outside the library entrance.
  • Reserves must be returned to a staff member at the Information Desk.

3. Overdue Fines

Regular circulating books

All regular circulating books are due at the end of the quarter regardless of when the book was checked out. Overdue books automatically accrue a $5.00 late fee. If a book or books are overdue, a hold will be placed on the student's account and the replacement costs plus a $5.00 processing fee per item is assigned. Students must either:

  • A) Pay the replacement cost of the item and a $5.00 processing fee.
  • B) Return the book and pay the $5.00 overdue fee.
  • If books are not returned, students will receive collection notices from the college and a hold will remain on their student account.

DVDs and equipment fines

If DVDs are overdue, at the end of the quarter a hold will be placed on the student’s account and the replacement cost plus a $5.00 processing fee per item is assigned. Students must either:

  • A) Pay the replacement cost of the item and a $5.00 processing fee.
  • B) Return the item and pay the overdue fee of $1.00 per day late, to a maximum of $30.00.
  • If items are not returned, students will receive collection notices from the college and a hold will remain on their student account.


Any Reserves that checks out for one day or more accrues fines at $1.00 a day, to a maximum of $30.00.

All overdue fines will be upheld. Arrangements to address overdue fines may be made with a Library Technician or a Librarian.

4. Damage and Lost Policies

Damaged Items

The LWTech Library Learning Commons reserves the right to assess items for damage upon their return. 

  • Damage for books can include, but is not limited to:
    • water damage
    • writing in the book
    • dirty condition
    • odor
    • pages torn/missing.
  • Damage for equipment (including CDs or DVDs) can include, but is not limited to:
    • not working
    • won’t play
    • won’t turn on
    • broken case/screen.
  • If a book or DVD is deemed to be damaged beyond usefulness, the patron must either:
    • A) Pay the full replacement cost of the item plus a $5 processing fee.
    • B) Replace with a new copy of the damaged item.
  • If equipment (other than DVDs) is damaged, the patron can only pay the full replacement cost of the item plus a $5 processing fee
  • It is the responsibility of the student checking the item out to call attention to any previous damage to the item prior to the current checkout. Previous damage will be noted by a staff member.

Lost Items

If a patron has lost a book or other item, they are responsible for informing the Library of this fact. If a book or DVD is lost, the patron must either:

  • A) Pay the full replacement cost of the item plus a $5 processing fee.
  • B) Replace with a new copy of the lost item.
  • If equipment is lost, the patron can only pay the full replacement cost of the item plus a $5 processing fee.
  • Failure to inform the Library of an item’s loss could result in a hold being placed on a student’s record and possible collection fees.

5. Patron Privacy

In support of intellectual freedom, the Library Learning Commons respects and values the privacy of all library users. Therefore, the Learning Commons seeks to reduce the amount of personally identifiable information collected and only retains information relevant to library operations. Local safeguards, as well as federal and state policies, are in place to protect this personal information and library records. Any requests for such personal information or records must be made in writing and should be submitted to the Faculty Librarians for consideration.

6. Patron Conduct and Etiquette

Use of the Library Learning Commons is consistent with LWTech Employee Ethical Conduct policy and Student Conduct Code. Patrons are responsible for their behavior and are expected to comply with campus rules and regulations, to use good judgment, common sense, and be considerate of others. Any individual violating this code or college policies may be denied use of the Library or its services. Should discipline be necessary, individuals may expect a verbal warning, reprimand, or revocation of services. Further actions involving students will follow the procedures noted in the Student Handbook.

  • Disruptive behavior is not allowed, e.g., abusive language or aggressive action directed to LLC personnel or other library patrons
  • Noise, including conversations and phone calls, should be kept to a reasonable level in all areas of the LLC with exception for the Computer Lab which is a quiet zone.
  • “Leave No Trace” policy: Do not leave behind wrappers, packaging, cups, lids, crumbs or any evidence of food or beverage.
  • Children (under the age of 16 and not enrolled in classes) may not be left unattended and if found, Campus Security will be contacted.
  • The LLC follows campus guidelines in creating a drug and alcohol-free campus. Therefore, drugs and alcohol are not permitted in the LLC.
  • Computers and electronic resources are intended for LLC-related activities:
    • Use is limited to legal activities
    • No viewing of pornography
    • Use of computers is limited to the applications listed on the menus available on the screen.
    • Computer users are not allowed to install programs or alter system configurations, defaults, system settings, system files, program files, data files, desktop configuration or colors. See the LWTech Information Systems Policy for further information.

7. Collection Development Procedures


The primary goal of the Library Learning Commons collection is to support the educational efforts of students, faculty, and staff at Lake Washington Institute of Technology. The collection will emphasize library resources which directly relate to the classes being offered. The purpose of this procedure is to guide the Library’s collection building efforts and improve the Library’s ability to assist the students, faculty, and staff of Lake Washington Institute of Technology.

Intellectual Freedom

Section II of the American Library Association’s Library Bill of Rights states that “Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be prescribed or removed because of partisan or doctrinal disapproval.” The LLC will support this statement by making every effort to collect materials that cover opposing viewpoints on various topics. 

If any Lake Washington Institute of Technology student, faculty, or staff member has a complaint regarding the LLC's materials, they can request a meeting with the Faculty Librarians to discuss the issue(s).


As a college devoted to providing the highest level of instruction by its faculty and education for its students, LWTech respects the rights of content creators and facilitates compliance with the provisions of the United States Copyright Law (Title 17, United States Code, Sect. 101 et. seq).  LWTech recognizes the Copyright Act of 1976, including the Fair Use doctrine (Section 107) and subsequent amendments including the TEACH Act, the Digital Millennium Copyright Act of 1998, and Guidelines for Off-the-Air Recording of Broadcast Programming for Education Purposes.

Specifically, Lake Washington Institute of Technology Library Learning Commons:

  • Informs and educates students, faculty, and staff about their rights and privileges in using copyright-restricted material, including the limited exclusive rights of copyright holders;
  • Provides resources and tools for members of the LWTech community to facilitate the adoption of copyright materials into their physical, online, and hybrid classes;
  • Facilitates the use of materials currently licensed by LWTech;
  • Identifies individuals at the college who can advise faculty and staff regarding application of copyright law;
  • Refers complex issues to legal counsel.

The use of copyrighted material is allowable in each of the following instances:

  • Fair Use: Copyrighted materials may be copied or otherwise used without the copyright owner's permission where such use meets the four-part test for fair use. This test considers:
    • (1) the purpose and character of the use;
    • (2) the nature of the copyrighted work;
    • (3) the amount, substantiality, and portion used;
    • (4) the effect of the use on the potential market. The test is fact-specific. If you have questions, please consult a Faculty Librarian.
  • The TEACH Act Circumstances (distance education): All portions of a non-dramatic work may be transmitted as long as the display is an integral part of the class and teaching content, the transmission is solely for students, the performance is live or asynchronous, and technological measures are implemented that prevent retention of the work in accessible form and prevent further dissemination of the work.
  • Face-to-face teaching in a classroom or similar place: Generally, performance or display of a lawfully made copy of a non-dramatic performance in the classroom or similar place is permissible under 17 U.S.C. § 110.
  • Library records: The LLC has the authority to make certain copyrighted material available to faculty, staff, and students under 17 U.S.C. § 108. Faculty should, whenever possible, provide a hyperlink to library materials as part of any web-based instructional activity.
  • With permission of the owner: In instances where faculty, staff, or students cannot use legally use copyrighted material, they should seek permission of the owner.


The LLC receives funding from the college to purchase or provide access to new print and electronic materials. No specific budget is allocated for individual disciplines.

Responsibility for Collection Development

The LLC encourages all users to contact the Faculty Librarians to request any items that they feel will add value to the collection. The item(s) will be acquired if three criteria are met:

  • The necessary funding is available.
  • The item(s) meets the standards established by this collection development procedure.
  • The information contained within the item(s) is not already adequately covered by the existing collection.

Ultimate responsibility for collection development lies with the Faculty Librarians.

Selection Guidelines

Selection of LLC materials rests with the teaching faculty and Faculty Librarians.

Materials are selected according to the following criteria:

  • Support of the LWTech educational curriculum
  • Correlation or fit with the existing collection
  • Reflection of the diverse and complex student body and academic community at LWTech
  • Appropriate level
  • Accuracy and objectivity
  • Reputation of author or publisher
  • The currency of the material
  • Cost
  • Demand
  • Condition
  • Format serving widest possible patron base 

Procedures by Format of Material


Hardcover books are preferred due to their durability. Works which are of lasting value will be purchased in hardcover when available. Paperback books will be purchased when hardcover books are not available, or when the hardcover item is not a prudent purchase. Paperbacks may also be purchased for rapidly changing topics. In general, single copies of books are purchased. If a topic is very popular, the library will consider purchasing multiple copies.


Textbooks are not normally purchased by the library. They will be purchased only when they provide a good, general introduction to a topic or when no other general books can be found. Textbooks for specific courses will not be purchased. Professors may place their own textbook copies on reserve for students’ use, if they wish.

Electronic Resources

Electronic Resources are defined as any material requiring a computer or digital device for access. The LLC shall choose to acquire or access electronic resources based on the above selection guidelines. The Faculty Librarians strive to purchase multi-user licenses for digital format resources when available.

DVDs and Blu-Rays

DVDs and Blu-Rays will be purchased upon the request of a faculty member as long as the video meets the guidelines established in this policy. DVDs and Blu-Rays can often be costly, so the LLC reserves the right to forgo the purchase of a requested DVD or Blu-Ray, or set if the item(s) is judged to be too costly.

Government Publications

The LLC is not a repository for federal or state government documents. Government publications are selected according to our regular collection development guidelines and are made available through the LLC collection.

Foreign Language Materials

Items written in languages other than English will be acquired when they support the Foreign Language/ESL curriculum requirements.

Collection Maintenance (“Weeding”)

Periodically, Faculty Librarians will evaluate the collection to identify materials for withdrawal. The same guidelines apply to the existing collection as to new purchases, and materials that no longer meet the collection policy will be removed. For example, materials that are outdated, damaged, seldom circulated, or contain inaccurate information will be removed. Faculty members will be consulted when materials in their disciplines are being considered for withdrawal.

Procedure Review

This collection development procedure will be periodically reviewed by the Faculty Librarians and changes made when appropriate. 

8. Interlibrary Loan (ILL) Services and Reciprocal Borrowing

Interlibrary loan services are available from the LWTech Library Learning Commons. WorldCat is an online catalog service providing book information to other libraries and is available via the LLC's website. This service is for faculty, staff, and students who may need books or articles that are not available within the LWTech LLC.

There is a minimum delay time of 7-10 days to get an item via interlibrary loan. Delivery time for interlibrary loan items are unique to each item and will be advised on an individual basis. 

Cost, if any, associated with interlibrary loan is determined on a case by case basis and any amount over $15.00 will be absorbed or covered by the patron requesting the item.

Requests for interlibrary loan should be placed with a Faculty Librarian or on the LLC website.

Reciprocal Borrowing

In accordance with a reciprocal agreement between several Washington State Community and Technical Colleges, borrowing privileges may be extended to persons if they are an enrolled student or faculty member from another state community and technical college. To initiate reciprocal borrowing privileges, the student must present their college student ID card and demonstrate evidence of current enrollment at their college.

9. Room Procedures and Guidelines

Study rooms and library spaces are intended to support academic work by groups of Lake Washington Institute of Technology students, staff, and faculty working on group projects, studying together, or conducting meetings. Rooms are available for group study and projects for all current LWTech students and usage is not to exceed capacity. These rooms are also available to all staff, faculty, community members, and administration at LWTech.

Rooms are not to be used in place of regular classroom meetings or for paid events. For paid events or community use, please contact LWTech Conference Services at (425) 739-8195 or in the West Building 302. All activities in these rooms must be in accordance with laws and copyright policies.

Priority use of the rooms will be given to students using them for group study (2 or more people constitute a group). Study rooms are not intended for use as individual study carrels or as general-purpose classrooms.

Library Study Room Facilities & Room Capacity

Check the calendars for each study room to determine room availability.

  • T311A-3rd Floor Study Room: capacity 6 people 
  • T311C-3rd Floor Study Room: capacity 6 people 

Study Room Reservation Procedure

  • Check room descriptions to confirm the room to be reserved meets the needs for space and equipment available by reading the room descriptions.
  • Fill out the Study Room Request form. All requested information must be filled out.
  • Submit a completed form electronically and 24 hours in advance. The library staff will schedule and confirm the booking.
  • Verify a reservation by checking email and the electronic calendar.
    • Corrections should be sent to the staff via email or by phone at 425.739.8100 x8320. Include the name on the reservation, date and time of the reservation, as well as a call back number and email address.

Reservation/ Drop-In Guidelines

  • All study rooms must be reserved by LLC staff.
  • Reservations may be made in person, via phone, or electronically submitted 24 hours in advance.
  • When a conference or study room is not reserved, drop-in use is permitted for groups on a first-come, first-served basis.
  • Cancellations are preferred but not required.
    • To cancel a reservation email the Library Learning Commons or call 425.739.8100 x8320. Include the name on the reservation, date and time of the reservation, as well as a call back number and email address.
  • Groups 15 minutes late or later will be asked to surrender the room to drop-in groups present and waiting for the facility.
  • Groups, which are 2 or more people, have priority for study rooms. Individuals may make reservations to use the room, however, if a group needs the room at the same time, then the individual will be asked to move and find another quiet space in the library and/or Computer Lab.
  • Study rooms will be scheduled no more than 4 weeks in advance. Each new week starts on Monday.
  • Reserved blocks may be up to 4 hours per group.

Revocation of Privileges

LLC staff may revoke access if violations of the following guidelines occur:

  • Users will leave the room in a clean and orderly condition by picking up and disposing of trash in the provided containers, erasing the whiteboard, and moving the furniture back to its original arrangement.
  • Users will follow college policies as documented in the LWTech Student Handbook, specifically the Student Code of Conduct.
  • Users will follow all laws, college policies, and student handbook guidelines.

10. Library Reserves

Items may be placed on reserve in the LLC by faculty and staff. A Reserve Request Form is available at the Information Desk. Duration for reserve item varies and is at the discretion of the faculty.