SensusAccess is an online document conversion system that transforms text and image-based file types into different formats. Students, staff and faculty can upload files through a web interface (below) and select from a variety of output options, including audio, Braille, or e-text formats. The service can convert text files into alternate format types as well as convert image-based files into text formatted files.
The quality of a conversion is dependent upon the quality of the original document. Additionally, the resulting output format may include enhancements for navigation if the original file contains the appropriate semantic markup. For instance, a MS Word document containing the heading style markup for chapters (e.g., Heading 1, Heading 2, etc.) will convert into a more usable DAISY or ePub format with the relevant chapter navigation elements. The following best practices identify simple methods to prepare the file before converting in order to achieve a high-quality output.
PDF and image-based files will be processed using optical character recognition (OCR) to create a text-based version of the document.
SCRIBE will convert image-based documents into MS Word, RTF, and text files. You may also find it useful with some image-based documents to convert initially to Tagged PDF and then copy and paste the text from the Tagged PDF into MS Word. This may result in a better reading experience and may remove non-essential content.
With the MS Word version of the document, you can more accurately "clean" the content for conversion into MP3 audio or for use with assistive technologies. Most conversions will take just a few seconds within MS Word and involve the use of the Find and Replace tools. For more information on using the Find and Replace tools, see Using the Find and Replace in MS Word removing special characters in a document.
Please note - in the Find and Replace examples below, replace the <space> value with one spacebar and do not include the quotes.
To clean-up a MS Word file for use with assistive technology or for creating MP3 files, perform a "search and replace" to remove optional hyphens and section breaks. Identify the special character you wish to find in the "Find:" box and leave the "Replace with:" box empty. See Using the Find and Replace in MS Word for additional information on removing special characters in a document.
This tool is free to Lake Washington Institute of Technology students, faculty, and staff. No login is required.
Yes. The file size is limited to approx. 50 MB. If your document is bigger than that you may want to divide it into smaller sections. You may also want to consider whether you have scanned the document in a very high resolution.
Note: The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. The person using this equipment is liable for any infringement.
Mon-Fri, 7:30 a.m. to 4:30 p.m.
Mon-Fri, 6 a.m. to 10 p.m.
Sat, 6 a.m. to 6 p.m.