Page 37 - 2021-22 LWTech Student Handbook
P. 37

each instructor or staff member overseeing a class or activity requiring reasonable
• Upon receiving a copy of the letter approving an accommodation, the instructor or staff will
determine what adjustments, if any, are necessary to activities, coursework, testing, and/or assignments. The instructor or staff member will inform the student of these adjustments in a timely manner. Regardless of an instructor’s or staff member’s expectations or grading policies, reasonable accommodations granted under this policy shall not adversely impact a student's grade or evaluation.
Instructors and staff members are not required to honor a request for accommodation that has not been reviewed, approved, and communicated in compliance with the foregoing procedures. Appeals must follow the college’s current “Grievances, Appeals and Complaints” procedure.
Procedure: Absence Due to Faith or Conscience
Students may request an absent from course activities due to reasons of faith or conscience or for organized activities conducted under the auspices of a religious denomination, church, or religious organization. Students' grades may not be adversely impacted by absences authorized under this policy, regardless of an instructor’s class expectations or grading policies.
• Each holiday taken under this policy must be taken as a whole day, i.e. the day may not be divided into hours and taken piecemeal.
• Students must request the absence through Office of Instruction at least 10 business days prior to the desired absence, unless the purpose of the absence was not known until later. All absences under this policy must be approved by the Office of Instruction in advance of the absence. LWTech will not authorize an absence for a student after the absence occurs without compelling circumstances.
• Requests for absences in classes with a clinical component must be received before the first day of the quarter.
• All requests for authorized absences under this policy must be in writing and contain a concise explanation of how the requested holiday is related to a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. The request form can be completed online.
• The Office of Instruction will provide the student with a document verifying the date of the approved absence and further instructions. To protect the student’s privacy, this letter will not provide details about the student description of the absence.
• In order to ensure that their absence does not negatively affect their grades, the student must comply with directions for notifying their instructors of their upcoming authorized absence. The student is solely responsible for ensuring the documentation authorizing the absence is provided to each of the instructors whose classes or assignments will be affected by the absence.
• After an instructor is notified by the student of an upcoming absence, the instructor will determine what adjustments, if any, will need to be made to the student’s scheduled classwork or assignments. The instructor will inform the student of these adjustments within two days of receiving the student’s notification.
• If any of the student’s desired absence dates fall on a day when a test was scheduled or an assignment was due, the instructor may require that the student take the test or submit the assignment before or after the regularly assigned date.
• If a student fails to notify any of their instructors of an authorized absence (as directed by the Office of Instruction), the instructor is not obligated to make any accommodations for the student’s absence or treat the absence as authorized under this policy or the law.

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