Guides

Directions to reserve a room in 25Live

Please note – each dashboard is customizable, so your 25Live dashboard might look a little different than the examples. 

 

1. Go to the LWTech home page (lwtech.edu), Click Menu, Click Employees, then click 25 Live. 
2. You can also access 25Live via your Okta Dashboard
3. Click “Event Form” button.
4. Fill out the form:
   1. Event Name:Required and will tell the approver what the meeting/event is
   2. Event Title for WEBSITE Calendars:if you want to post this event on the student or employee calendars on the webite, you will need to include this title.
   3. Event Type:Meeting, Class Meeting, and Workshop/Training are the most common options, however, select the type that is closest to the content of the event
   4. Primary Organization for this Event:This is your department or area
   5. Expected Attendance:This helps find a space and to make sure room capacity isn't an issue.
   6. Event Description:Mainly used for Calendar postings, required if you want it to show up on the calendar, it’s nice to have a small statement for the approvers, but not required.
   7. Event Date and Time:Required
      1. Repeating Pattern: You can set up a weekly, monthly, daily event request by selecting this button
      2. Pro Tip: You can also choose “ad hoc” dates if it’s random days but same event information.
      3. Please note: selecting the “all day” button will result in not finding a room due to our closed hours.
   8. Locations– to receive a confirmed status for your event, the location is required. Multiple ways to search for a space.
      1. You can search based on type: Classroom or Conference Rooms, etc. You can also search by specific locations. Once you view your options – be sure to click “Request”
   9. Event Support:Please select the needs for your event. This is to better communicate with our team to streamline requests. All questions are required with a “yes” or a “no” and some might require additional steps that will populate with a “yes” answer. This includes:
      1. IT Support - A pop up will tell you to put in an IT Ticket.
      2. Publish to the Website - this will put the event up on our website for the public to see. Please make sure you have filled out Step 4-2
      3. Do you need HVAC? - This will usually always be yes.
      4. Specific Set up - Classroom layout, U Shape, etc.
      5. Serving food? - do you need extra trash cans or recycling? 
   10. Attach Files:
       1. You can attach files like a specific layout to request as an option
   11. Contact Roles for this Event
       1. Scheduling on behalf of someone? You can change the Requestor to that person.
   12. Comments
       1. Have additional notes to share? Different layout, specific request, this is where you put that information.
   13. Comments:anything the approver need to know – you’re welcome to add it here, including information about set up layout and table information. 
   14. Don’t forget to Save.

You should receive a Tentative Email Notice, however, if you haven't received a confirmation email in 3 days, please reach out to Marah.Selves@lwtech.edu.

Congratulations! You reserved a room in 25Live!